Scheduling software for machine rental and tool hire

Machine rental is all about timing. Equipment needs to be on site on time, maintenance must fit between two hire periods, and a service visit must not delay the next delivery. FieldGenius schedules deliveries, collections, maintenance and service visits automatically, taking skills, availability and the shortest routes into account.

Machine rental is all about timing. Equipment needs to be on site on time, maintenance must fit between two hire periods, and a service visit must not delay the next delivery. FieldGenius schedules deliveries, collections, maintenance and service visits automatically, taking skills, availability and the shortest routes into account.

The pain points we solve

Tight deadlines

A machine needs to be on site early tomorrow, but the plan is running behind and drivers are already on the road.

Service visits keep slipping

Maintenance or a repair is repeatedly postponed, which pushes the next hire period into jeopardy.

Lots of back-and-forth driving

Depot, deliveries and collections are scattered, so drivers cover unnecessary miles.

How FieldGenius handles this

Automatic route clustering

FieldGenius groups deliveries, collections and maintenance by region so drivers cover fewer miles and handle more jobs in one day.

Fast service scheduling

A new service visit is automatically scheduled with the nearest available technician without disrupting the rest of the day.

Deadline-aware planning

Every job gets a target delivery time. FieldGenius plans backwards from the deadline and warns when something is not feasible.

Relevant features

Skills matching

Some machines or customers require a specific certificate or experience. FieldGenius only assigns jobs to drivers and technicians with the right skills.

Route planning

Jobs are geographically clustered so drivers move efficiently and tight deadlines remain achievable.

Customer notifications

Customers automatically receive confirmation, a time window and updates when things change. No more chasing phone calls.

ERP integration

Rental orders, customers and jobs sync from Odoo, Exact Online or Dynamics 365.

Frequently asked questions

Can FieldGenius handle short rental periods?

Yes. Every rental order gets a start and end time. FieldGenius schedules both delivery and collection while considering turnaround time and team availability.

What happens when a rented machine needs a service visit?

You schedule the service visit and FieldGenius selects the nearest available technician. The AI only reshuffles what is strictly necessary, so other deliveries stay in place.

Does FieldGenius take driver and technician skills into account?

Yes. You define the skills and certifications each person has. FieldGenius assigns jobs within those constraints.